- DentalHQ does not list prices on dentalhq.com as of October 2026. Its archived 2024 pricing page listed $99 per month per location plus 5% of membership plan pricing, or $999 per year plus 5%, plus card processing fees. Confirm current pricing with DentalHQ before you compare.
- Per-member fees change total cost as enrollment grows. At 300 members, a $3.50 per-member fee (BoomCloud Pro's published rate) adds $1,050 a month on top of the base subscription, so compare total cost at the member count you expect.
- Industry alternatives range from one-time software licenses to $499 monthly subscriptions. The dental membership software market offers diverse pricing models, making transparent cost comparison essential before committing.
- Clerri offers a "free to implement" model with scalable costs. This structure allows practices to launch membership programs without upfront investment while costs grow alongside practice size.
- PMS integration quality directly affects total cost of ownership. Platforms requiring manual workarounds or lacking deep integration create labor costs that compound over time.
How much does DentalHQ cost in 2026?
| DentalHQ pricing model | When DentalHQ listed it | Fee | Est. monthly at 250 members |
|---|---|---|---|
| Sliding percentage | 2019 to early 2020 | 8% of plan revenue up to 149 members, stepping down to 5% at 500+, plus merchant fees | About $613 (7% tier) |
| 3-2-1 per member | 2020 to 2022 | $3 per member per month for the first 100, $2 for 101 to 200, $1 for 201+ | $550 |
| Per location plus 5% | 2022 to 2024 | $99 per month per location (or $999 per year) plus 5% of membership plan pricing, plus processing | About $537 |
| Current | October 2026 | Not published; dentalhq.com/pricing books a demo | Quote required |
Dental practices evaluating membership plan software face a fundamental task: understanding what platforms actually cost before committing time to sales calls. As of October 2026, DentalHQ does not publish pricing on its website; its pricing page now leads to a demo request. An archived 2024 version of that page listed $99 per month per location plus 5% of membership plan pricing, or $999 per year plus 5%, plus card processing fees.
The dental membership software market includes several alternatives with varying pricing structures. Some charge flat monthly fees, others add per-member charges, and a few offer one-time licensing models. For practices seeking predictable costs and documented ROI, Clerri's platform provides a different approach: free implementation with costs that scale alongside membership growth, backed by quantifiable patient behavior improvements across 25,000+ dentists.
What dental membership plan software does
Dental membership plan software enables practices to create subscription-based programs for patients without traditional insurance. These platforms handle plan design, patient enrollment, automated billing, renewals, and communications. The goal: generate predictable recurring revenue while reducing insurance dependency.
The market includes several established players. Each platform takes a different approach to pricing, features, and implementation support. Understanding these differences helps practices calculate true total cost of ownership rather than comparing surface-level subscription prices.
DentalHQ DHQ Pro plan pricing and features
DentalHQ's archived 2024 pricing listed the DHQ Pro plan at $99 per month per location plus 5% of membership plan pricing, with an annual option of $999 per year plus 5%. DentalHQ no longer publishes these figures, so request a current quote.
The DHQ Pro plan includes:
- White-labeled patient signup page for enrollment
- Single-location and multi-location dashboards
- Unlimited membership plan creation
- Automated patient transactions with guaranteed plan payments
- SMS and email reminders to members
- Built-in reporting and analytics
- Business and CommunityConnect features
- Email and phone support with live training
- Dedicated account manager
- Free 90-day trial of PMS integration (available with compatible systems)
Important pricing note: DentalHQ's archived 2024 pricing added 5% of membership plan pricing and card processing fees on top of the per-location fee. Ask how those fees are handled today, and whether any are passed to patients.
DentalHQ's PMS integration operates on a trial basis, with a free 90-day trial for compatible systems. Practices should verify ongoing integration costs beyond the trial period during evaluation.
How are dental membership plans regulated?
Dental membership plans operate as discount medical plan arrangements where patients pay periodic fees for access to reduced pricing on specified services. These programs are explicitly not insurance products and do not meet Affordable Care Act qualified health plan requirements.
Key distinctions from insurance:
- Members pay providers directly for services rendered
- No claims processing or reimbursement waiting periods
- Plans follow published fee schedules controlled by the practice
- No third-party approval required for treatment recommendations
- Practices retain full control over pricing and covered services
State regulations vary significantly. Some states require Discount Medical Plan Organization (DMPO) licensing, while others have specific requirements like California's Knox-Keene regulations. Clerri administers plans through Clerri LLC as a discount medical plan operator, with California plans administered by The CDI Group, Inc., handling compliance complexity so practices focus on patient care.
For practices frustrated by stagnant insurance rates, membership programs offer a path to optimize payer mix while delivering patient value through predictable pricing and immediate access to care.
Membership results: Clerri vs DentalHQ
Membership programs generate measurable changes in patient behavior. Clerri documents this as "The Membership Effect," quantifying improvements when comparing patient activity before and after membership enrollment.
Documented improvements across Clerri's practice network:
- 76% more visits compared to when patients were cash-pay
- 146% more procedures completed
- 172% increase in cash production
These metrics represent averages across thousands of practices, demonstrating the financial impact of converting uninsured patients to membership status. Treatment acceptance rates improve because membership removes the financial uncertainty that causes patients to delay recommended care.
DentalHQ reports 37% average annual membership revenue growth and says 95%+ of renewals are handled automatically, though methodology and sample sizes remain undisclosed. When evaluating any platform, practices should request:
- Sample size for reported metrics
- Time period of data collection
- How "membership revenue" is defined
- Comparison methodology between patient segments
PMS integration: Clerri vs DentalHQ
Integration depth determines whether membership software creates efficiency gains or additional administrative work. Shallow integrations require manual data entry, duplicate patient records, and staff time reconciling systems.
Clerri integrates directly with major PMS systems:
- Dentrix and Dentrix Ascend
- Dentrix Enterprise
- Eaglesoft
- Open Dental (recently launched authorized integration)
- Oryx
- XLDent
This coverage represents over 90% of practice management software, enabling bidirectional data sync, automated payment posting, and benefit tracking without manual intervention.
DentalHQ says it connects with 60+ practice management systems, with two-way sync on Dentrix and Eaglesoft, and offers 90 days of free PMS integration to new customers, so ask what integration costs after the free period.
Integration capabilities that reduce total cost of ownership:
- One-click enrollment pulling patient data from PMS
- Automated payment posting eliminating manual ledger entries
- Real-time benefit tracking showing utilized and remaining services
- Schedule-view integration surfacing enrollment opportunities
Clerri Bridge operates as a workflow application overlaying PMS schedule views, allowing staff to review insured, cash, and membership patients while identifying enrollment opportunities without switching between systems.
Staff time and the true cost of membership software
Staff time represents a significant cost factor in membership program management. Platforms lacking deep integration require manual processes that multiply as membership grows.
Clerri Bridge eliminates common workflow tasks:
- Surfaces uninsured and underinsured patients directly in schedule view
- Displays patient savings summaries with full price, member price, and savings amounts
- Enables single-click enrollment pulling information from PMS
- Eliminates duplicate data entry that creates errors and wastes time
This embedded approach differs from platforms requiring staff to toggle between systems, manually calculate savings, or re-enter patient information during enrollment.
For practices evaluating total cost, staff time calculations should include:
- Minutes per enrollment with and without PMS integration
- Payment posting time (manual vs. automated)
- Benefit tracking and utilization reporting effort
- Member communication and renewal management
Dental membership software pricing models compared
Dental membership software pricing falls into three primary models, each with distinct implications for practice economics:
Per-location subscription (DentalHQ model)
DentalHQ's archived 2024 pricing listed $99 per month per location plus 5% of membership plan pricing, or $999 per year plus 5%, plus card processing fees. DentalHQ no longer publishes pricing, and PMS integration includes a 90-day free period for new customers.
Scalable implementation (Clerri model)
Clerri describes its structure as "free to implement" with costs designed to grow alongside practice size. While specific pricing tiers remain unpublished, this approach removes upfront investment requirements while aligning platform costs with membership program success.
Implementation and support: Clerri vs DentalHQ
Software capability means nothing if staff cannot effectively use it. Implementation support, ongoing training, and customer success resources determine whether membership programs achieve their potential.
Clerri's Growth Services include:
- Custom membership plan design based on practice demographics
- Comprehensive team training for launch and ongoing operation
- Rapid implementation support (documented cases of 40+ location rollouts in 14 days)
- Periodic health checks evaluating performance against benchmarks
- Proactive growth coaching and performance audits
- Bilingual support (English and Spanish) for staff and members
Clerri University provides on-demand training through a learning management system covering dashboard navigation, implementation tactics, and new team member onboarding. This reduces training time while ensuring consistent knowledge across staff.
DentalHQ includes implementation and training in its offering, along with email and phone support, live training sessions, and a dedicated account manager.
For DSOs and groups, centralized support becomes critical. Clerri provides account management, rollup reporting, and growth coaching scaled to multi-location operations.
Customer results from solo practices to DSOs
Membership software must serve solo practitioners and multi-hundred location DSOs equally well. Architecture limitations that appear minor at single-location scale compound dramatically across large organizations.
Clerri's documented market presence:
- 25,000+ dentists across all 50 states
- 5,000+ independent practices
- 200+ group practices
- 7 of the top 10 DSOs including Heartland Dental, Smile Brands Inc., and TAG (The Aspen Group)
Case studies demonstrate measurable results at scale. 7 to 7 Dental grew membership revenue from $349,000 to a projected $1.63 million in 2025, achieving 85% higher production from members compared to insured patients. GEN4 Dental Partners implemented Clerri across 40+ locations in 14 days, enrolling 500+ members immediately.
For independent practices, SkyRidge Dental achieved an 8x increase in enrollment, growing from 14 new members annually to 125, with total membership reaching 303 patients generating $61,337 in subscription revenue.
DentalHQ also serves multi-location groups and publishes a case study on Catalyst Dental Allies, a 46-location DSO.
Compliance and security for dental membership plans
Dental membership programs handle protected health information and payment card data, requiring HIPAA and PCI compliance.
Clerri's compliance infrastructure includes:
- Nationwide compliance coverage across all 50 states
- Ongoing regulatory monitoring and updates
- Built-in compliant plan agreements and marketing materials
- HIPAA-compliant patient data protection
- PCI-compliant payment processing
- Encryption for data in transit and at rest
- Full-time security officer with continuous monitoring
For practices operating across multiple states, compliance complexity increases significantly. Clerri handles state-by-state regulatory requirements including DMPO licensing where applicable, removing this responsibility from practice operations.
DentalHQ pricing vs Clerri: the bottom line
Dental membership software selection requires balancing immediate costs against long-term value creation. DentalHQ no longer publishes its pricing, so request a written quote that covers software, processing, and any member-paid fees before you compare.
Clerri recommends practices consider:
- Total cost of ownership including staff time and processing fees
- Integration depth with existing PMS systems
- Documented outcomes from similar practice types
- Compliance and security infrastructure
- Support and training resources for sustainable growth
For practices ready to evaluate membership program options, requesting a demo provides transparent pricing alongside documented outcomes from 25,000+ dentists and 7 of the top 10 DSOs.
Frequently Asked Questions
Frequently asked questions
How long does it typically take to break even on dental membership software costs?
Break-even timing depends on pricing model and enrollment velocity. Platforms with lower monthly fees like DentalHQ's $99 per location can achieve positive ROI more quickly than higher-priced alternatives. Clerri's scalable model aligns costs with membership growth, meaning practices generate net positive revenue earlier in their membership journey. Most practices achieving consistent enrollment reach break-even within the first quarter of operation.
What happens to member data if a practice switches membership platforms?
Data migration capabilities vary significantly across platforms. Clerri offers seamless member migration for practices switching from other platforms or homegrown solutions, including payment method transfers and benefit history preservation. Practices should verify export capabilities, data formats, and migration support before committing to any platform. Key questions include: Can member payment methods transfer? Will benefit utilization history migrate? What support exists for patient communication during transition?
Are dental membership plans regulated differently than dental insurance?
Yes, fundamentally. Dental membership plans operate as discount medical plan arrangements, not insurance products. Members pay periodic fees for access to discounted services rather than coverage that pays on their behalf. Regulation occurs through state Discount Medical Plan Organization (DMPO) requirements rather than insurance commissioner oversight. Some states require specific licensing, disclosures, or consumer protections. Clerri handles compliance across all 50 states, including California's Knox-Keene requirements, so practices avoid regulatory complexity.
Can practices customize membership plan pricing and benefits, or are structures standardized?
Full customization represents a core capability across major platforms. Practices can design multiple plan tiers (child, adult, senior, perio), set pricing based on local demographics and competitive positioning, and define included preventative services alongside discount percentages for additional procedures. Clerri's Growth Services include custom plan design consulting to optimize pricing based on practice goals and patient population characteristics, moving beyond template-based approaches to strategy-driven plan structures.
How do membership platforms handle patients who miss payments or let memberships lapse?
Automated renewal and failed payment recovery processes differ across platforms. Most platforms attempt automatic card retries and send patient notifications before cancellation. Clerri reports 95%+ renewal rates through automated processing combined with patient portal access for payment method updates. The patient-facing portal allows members to update payment information, add family members, and control auto-renewal preferences without staff intervention. Practices should verify dunning sequences, notification timing, and reinstatement policies during platform evaluation.
